UCI Departments

Online Zoom Webinars and Events NEW

UC departments can host their own Zoom webinars and events. Student Center & Event Services can work with you to set up a Zoom webinar with up to 1,000 participants.

Zoom Event Inquiry & Planner Meeting

Until further notice, we are not processing inquiries for in-person events.

Submit an Inquiry

UCI and University of California faculty and staff groups are welcome to put together an event to enhance the mission of their organization.

UCI Eventive – Event Request System

Booking Priorities

The following criteria will be applied to events scheduled in the Student Center Conference Center and outdoor venues booked by Student Center & Event Services in order to place emphasis on events intended for UCI students while providing programming opportunities to University of California departments and external individuals or organizations.

These priorities are based on recommendations from the Student Center Board of Advisors in combination with related campus policies and procedures.

All requests for use of the Student Center Conference Center and outdoor event space will be considered on a first-come, first-served basis within the priority guidelines.

Booking Priorities by Event Type

Campuswide Events and Student-Focused Events

If determined by the Student Center & Event Services Director that a solely UC-Department-sponsored event has

the potential to impact the entire University community (e.g., commencement, admissions events, convocation/orientation events/dean’s welcomes) and/or
is part of a department’s mission and is for UCI students (e.g., a career fair for UCI students sponsored by Division of Career Pathways),

then the event can be booked as much as 18 months in advance.

MONTHS

in advance

All Other Department-Sponsored Events

All other department-sponsored events can be booked as much as 12 months in advance. Examples of such events include:

Staff meetings
Business meetings with mostly UC employees or off-campus guests
Lectures open to the community
Association conferences
Trainings
Ring Mall tabling

MONTHS

in advance

General Assignment Classrooms

General Assignment Classrooms and lecture halls are only available for meeting and events after the course coded class schedule has been finalized for a given quarter. SCES must be given permission by the registrar first to book events.

Request Type	Estimated Booking Availability
Inquiries for Monday – Friday After 5:00 p.m. Excluding Finals Week	Week 1 of each quarter
Inquiries for Monday – Friday Before 5:00 p.m. Excluding Finals Week	Week 4 or 5 of each quarter
Inquiries for Weekends	Through current academic year
Inquiries During Finals Week	Week 9 or 10 of each quarter

Student Center Conference Center Resources

Setup Layout Guide

Use this guide to determine the kind of setup that is best suited for your event.

Layout Guide

Conference Room Capacities

COVID-19 Event Impact

Due to the need for physical distancing and revised setup standards, the capacities for all bookable spaces managed by SCES have been temporarily reduced. The capacities shown on this page are subject to change and do not reflect capacities affected by physical distancing guidelines.

Pacific Ballroom Click to Expand

Pacific Ballroom Capacities
Setup Type	A	B	C	D	AB	ABC	CD	ABCD
Theater	84	84	252 Default	461 Default	180	444	696	896
Hollow Square	42 Default	42 Default	66	102	66	102	N/A	N/A
U-Shape	39	33	57	81	57	81	N/A	N/A
Classroom	36	36	144	216	81	216	384	504
Round Banquet	48	48	144	280	112	240	400	560
Rectangular Banquet	72	72	168	324	126	324	504	684
Reception	84	84	252	461	180	444	696	896
Clear	186	198	492	782	384	876	1,274	1,595

Doheny Beach Click to Expand

Doheny Beach Capacities
Setup Type	A	B	C	D	AB	BCD	CD	ABCD
Theater	140 Default	95 Default	40	50	266	247	95	417
Hollow Square	54	42	24 Default	24 Default	78	72	42	N/A
U-Shape	42	39	18	21	N/A	57	39	N/A
Classroom	60	54	18	27	120	105	45	195
Round Banquet	72	72	16	32	144	128	64	224
Rectangular Banquet	96	72	36	36	192	144	72	288
Reception	140	95	40	50	266	247	95	417
Clear	252	196	97	95	448	388	192	640

Emerald Bay Click to Expand

Emerald Bay Capacities
Setup Type	A	B	C	D	E	AB	ABC	BC	BCDE	CDE	DE	ABCDE
Theater	72 Default	84 Default	84	50	42	198	324	216	360	216	88	448
Hollow Square	40	40	42 Default	28	20	N/A	N/A	N/A	N/A	N/A	40 Default	N/A
U-Shape	35	35	35	23	N/A	N/A	N/A	N/A	N/A	N/A	35	N/A
Classroom	36	48	50	27	18	90	150	90	150	90	48	210
Round Banquet	48	64	64	32	16	104	160	104	184	104	64	224
Rectangular Banquet	54	72	90	36	18	144	240	144	240	144	72	336
Reception	80	80	80	50	42	198	324	216	360	216	80	400
Clear	162	178	178	107	79	340	518	356	542	364	186	704

Crescent Bay Click to Expand

Crescent Bay Capacities
Setup Type	A	B	C	D	AB	CD
Theater	30	30	25	25	60	50
Hollow Square	20 Default	20 Default	20	20	34	32
U-Shape	N/A	N/A	N/A	N/A	29	21
Classroom	18	18	15	15	27	30
Round Banquet	16	16	16	16	32	32
Rectangular Banquet	24	24	20	20	48	40
Reception	30	30	25	25	60	50
Clear	30	30	28	28	60	56 Default

Crystal Cove Auditorium Click to Expand

Crystal Cove Auditorium Capacity
Setup Type	Auditorium
Theater	425 Default

Lido Isle Click to Expand

Lido Isle Capacities
Setup Type	A	B
Board Room	14 Default	14 Default

Aliso Beach Click to Expand

Aliso Beach Capacities
Setup Type	A	B
Board Room	18 Default	18 Default

Moss Cove Click to Expand

Moss Cove Capacities
Setup Type	A	B	AB
Theater	70 Default	70 Default	160
Hollow Square	30	36	60
U-Shape	24	30	48
Classroom	36	36	72
Round Banquet	32	40	88
Rectangular Banquet	48	48	108
Reception	70	70	160
Clear	140	154	294

Woods Cove Click to Expand

Woods Cove Capacities
Setup Type	A	B	C	AB	BC	ABC
Theater	32	32	40	72	80	120
Hollow Square	14 Default	18 Default	18 Default	36	42	60
U-Shape	N/A	15	15	30	36	54
Classroom	12	12	18	42	45	69
Round Banquet	16	16	24	40	48	72
Rectangular Banquet	18	24	36	48	60	90
Reception	32	32	40	72	80	120
Clear	73	81	93	154	174	247