Off-Campus Guests

Updated Event and Building Information

We will re-open for events beginning Tuesday, Sept. 7, 2021.

As a result of a staffing shortage, we had to make some temporary event-related service adjustments in what we can accommodate. These adjustments will affect room setups, equipment availability, and operating hours that will apply until SCES is able to hire and train a new team.

More Information

Eventive

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From executive boardrooms to grand ballrooms, our Certified Meeting Professional® team holds the enviable distinction of planning some of Irvine’s most prestigious and headline-grabbing events.

UCI Eventive – Event Request System

Booking Release Window

The following criteria will be applied to events scheduled in the Student Center Conference Center and outdoor venues booked by Student Center & Event Services in order to place emphasis on events intended for UCI students while providing programming opportunities to University of California departments and external individuals or organizations.

These priorities are based on recommendations from the Student Center Board of Advisors in combination with related campus policies and procedures.

All requests for use of the Student Center Conference Center and outdoor event space will be considered on a first-come, first-served basis within the priority guidelines.

Booking Release Window by Event Type

Fall Quarter
Monday – Thursday Events Only

Requests for events occurring in fall quarter (see the campus calendar for dates) may be submitted no earlier than August 1.

No earlier than
AUG
1

Winter and Spring Quarter
Monday – Thursday Events Only

Requests for events occurring in winter or spring quarter (see the campus calendar for dates) may be submitted no earlier than September 1.

No earlier than
SEP
1

Events Occurring on Friday, Saturday, or Sunday
Fall, Winter, and Spring Quarters

Requests for events occurring on Friday, Saturday, or Sunday in fall, winter, or spring quarters may be submitted no more than 3 months (or 90 days) in advance of the proposed event date.

Note: if an event request is for days of the week that is split between the Monday – Thursday and the Friday – Sunday range, then the Friday – Sunday request period will apply.

3
MONTHS
in advance
or 90 days

Events Occurring Over Break Periods

Requests for events occurring during campus break periods (see the campus calendar for dates) may be submitted no earlier than 12 months in advance of the proposed event date (as long as the calendar is open for booking).

12
MONTHS
in advance

Tabling Reservations on Ring Mall

Off-campus guests may request space 30 days prior to the requested start date for one calendar month at a time.

30
DAYS
in advance
one calendar month at a time

General Assignment Classrooms

General Assignment Classrooms and lecture halls are only available for meeting and events after the course coded class schedule has been finalized for a given quarter. SCES must be given permission by the registrar first to book events.

See the campus calendar for dates.

Request Type Estimated Booking Availability
Inquiries for Monday – Friday After 5:00 p.m.
Excluding Finals Week
Week 1 of each quarter
Inquiries for Monday – Friday Before 5:00 p.m.
Excluding Finals Week
Week 4 or 5 of each quarter
Inquiries for Weekends
Through fall quarter
Inquiries During Finals Week
Week 9 or 10 of each quarter

Student Center Conference Center Resources

Setup Layout Guide

Use this guide to determine the kind of setup that is best suited for your event.

Layout Guide

Conference Room Capacities

Pacific Ballroom Capacities
Setup Type A B C D AB ABC CD ABCD
Theater 84 84 252

Default

461

Default

180 444 696 896
Hollow Square 42

Default

42

Default

66 102 66 102 N/A N/A
U-Shape 39 33 57 81 57 81 N/A N/A
Classroom 36 36 144 216 81 216 384 504
Round Banquet 48 48 144 280 112 240 400 560
Rectangular Banquet 72 72 168 324 126 324 504 684
Reception 84 84 252 461 180 444 696 896
Clear 186 198 492 782 384 876 1,274 1,595
Doheny Beach Capacities
Setup Type A B C D AB BCD CD ABCD
Theater 140

Default

95

Default

40 50 266 247 95 417
Hollow Square 54 42 24

Default

24

Default

78 72 42 N/A
U-Shape 42 39 18 21 N/A 57 39 N/A
Classroom 60 54 18 27 120 105 45 195
Round Banquet 72 72 16 32 144 128 64 224
Rectangular Banquet 96 72 36 36 192 144 72 288
Reception 140 95 40 50 266 247 95 417
Clear 252 196 97 95 448 388 192 640
Emerald Bay Capacities
Setup Type A B C D E AB ABC BC BCDE CDE DE ABCDE
Theater 72

Default

84

Default

84 50 42 198 324 216 360 216 88 448
Hollow Square 40 40 42

Default

28 20 N/A N/A N/A N/A N/A 40

Default

N/A
U-Shape 35 35 35 23 N/A N/A N/A N/A N/A N/A 35 N/A
Classroom 36 48 50 27 18 90 150 90 150 90 48 210
Round Banquet 48 64 64 32 16 104 160 104 184 104 64 224
Rectangular Banquet 54 72 90 36 18 144 240 144 240 144 72 336
Reception 80 80 80 50 42 198 324 216 360 216 80 400
Clear 162 178 178 107 79 340 518 356 542 364 186 704
Crescent Bay Capacities
Setup Type A B C D AB CD
Theater 30 30 25 25 60 50
Hollow Square 20

Default

20

Default

20 20 34 32
U-Shape N/A N/A N/A N/A 29 21
Classroom 18 18 15 15 27 30
Round Banquet 16 16 16 16 32 32
Rectangular Banquet 24 24 20 20 48 40
Reception 30 30 25 25 60 50
Clear 30 30 28 28 60 56

Default

Crystal Cove Auditorium Capacity
Setup Type Auditorium
Theater 425

Default

Lido Isle Capacities
Setup Type A B
Board Room 14

Default

14

Default

Aliso Beach Capacities
Setup Type A B
Board Room 18

Default

18

Default

Moss Cove Capacities
Setup Type A B AB
Theater 70

Default

70

Default

160
Hollow Square 30 36 60
U-Shape 24 30 48
Classroom 36 36 72
Round Banquet 32 40 88
Rectangular Banquet 48 48 108
Reception 70 70 160
Clear 140 154 294
Woods Cove Capacities
Setup Type A B C AB BC ABC
Theater 32 32 40 72 80 120
Hollow Square 14

Default

18

Default

18

Default

36 42 60
U-Shape N/A 15 15 30 36 54
Classroom 12 12 18 42 45 69
Round Banquet 16 16 24 40 48 72
Rectangular Banquet 18 24 36 48 60 90
Reception 32 32 40 72 80 120
Clear 73 81 93 154 174 247
Newport Beach Capacities
Setup Type A B
Theater 68 44

Default

Hollow Square 36

Default

30
U-Shape 24 27
Classroom 38 26
Round Banquet 48 24
Rectangular Banquet 48 36
Reception 68 44
Clear 149 47