
Registered Campus Organizations
In-Person Events
UCI Eventive – Event Request System
More Information
Online Webinars

UCI Departments
In-Person Events
UCI Eventive – Event Request System
More Information
With ongoing staffing shortages and new uncertainties surrounding the Omicron variant of the coronavirus, the Student Center is faced with temporary event-related service adjustments. These adjustments involve in-person gatherings, staffing levels, equipment availability, and operating hours.
SCES is continuing to accept inquiries (for events within the booking release window) via UCI Eventive. We recommend that clients consider online alternatives in such cases as:
UCI Eventive – Event Request System
More Information
UCI Eventive – Event Request System
More Information
One (1) space with low risk activities
|
Minimum
11
DAYS
|
One (1) space with medium to high risk activities |
Minimum
30
DAYS
|
Two – five (2 – 5) spaces with low risk activities |
Minimum
30
DAYS
|
Two – five (2 – 5) spaces with medium to high risk activities |
Minimum
45
DAYS
|
Six (6) or more spaces regardless of risk level |
Minimum
45
DAYS
|
One – four (1 – 4) spaces with low risk activities
|
Minimum
11
DAYS
|
Five (5) or more spaces with low risk activities |
Minimum
30
DAYS
|
Any number of spaces with medium to high risk activities |
Minimum
45
DAYS
|
Major Event
|
Minimum
45
DAYS
|
If you are booking your meeting, conference, or event with Student Center & Event Services, let your Senior Meeting & Event Planner know that you would like to add ADA-compliant accommodations to your event.
On the day of your event, our staff are on call to assist with accessibility accommodations. Service limitations and additional fees may apply. (Available 7 days a week from 7:00 a.m. – midnight except University holidays)
Events scheduled in the Student Center Conference Center and outdoor venues booked by Student Center & Event Services that are intended for UCI students will be given emphasis. SCES continues to provide programming opportunities to University of California departments and external individuals and/or organizations.
These priorities are based on recommendations from the Student Center Board of Advisors in combination with related campus policies and procedures.
All requests for use of the Student Center Conference Center and outdoor event space will be considered on a first-come, first-served basis within the priority guidelines.
Booking Release Window for Registered Campus Organizations Booking Release Window for UC Departments Booking Release Window for Off-Campus Guests
Student Center & Event Services Venues
For a list of other scheduling offices at UC Irvine, click here.
UCI Catering has first right of refusal.
You may use a University approved caterer.
No food or beverages may be served in UCI classrooms or lecture halls.
Yes, RCOs can sell food on campus to fundraise for their organization. The organization must follow Student Life & Leadership regulations (see section 42.30), as well as Environmental Health & Safety requirements (e.g., Temporary Food Permits).
In general, the answer to this question is no. Contact Hospitality & Dining Services for more information. You may also want to look into the ASUCI Vendor Fair.
Cooking spaces outdoors are limited to specific areas of Ring Mall. Look for the “COOKING” label on the Ring Mall Maps to identify standard cooking spaces. Not all cooking spaces have access to power. Canopies cannot be used over flames. Campus fire extinguisher requirements apply. See UCI Fire Safety Regulations for extinguisher details.
UCI Catering has an alcohol permit from Alcohol Beverage Control (ABC) to serve alcoholic beverages within the Student Center Conference Center. Labor charges to hire TIPS certified bar tenders through UCI Catering will apply. In accordance with the campus alcohol policy, you will also need to submit a Request to Serve or Sell Alcoholic Beverages at least 20 business days in advance of the event. Onsite staffing at an hourly rate will be required for events booked in a space managed by Student Center & Event Services. Additional costs (e.g., cost of a day permit from ABC) and requirements (layout requirements from ABC to contain alcohol service) will apply to other venues (e.g., outdoors). Ask your Conference & Event Specialist for more details.
The UCI Waiver of Liability is designed to protect the University and its employees from legal liability for injuries that may occur to students or other individuals who participate in certain event-related activities on and off the UC Irvine campus. The law regards a waiver of liability, signed prior to participation in a voluntary activity, as a binding agreement by which the participant agrees that a specific entity, e.g., the University and its employees, will not be held liable for any harm or injury that the participant suffers.
The University requires the use of waivers when an event includes elements or activities that are inherently risky. In general, an event will require participant waivers if the event involves physical activities (e.g., hiking, dancing, performing, rock-climbing, etc.), science or tech experiments, medical activities (patient visits, medical skill training), off-campus travel (e.g., a field trip as part of a day program or summer residential conference), and/or minors. Waiver/consent form requirements apply to both in-person and virtual events or programs.
Waivers limit the University’s exposure to claims and lawsuits when people voluntarily participate in activities which may involve an element of risk, but they also serve an educational purpose by making people think about the potential risks of an activity. Departments that do not use waivers when they are required to may have to contribute to the settlement of any claims or lawsuits that could have otherwise been avoided if the waiver had been used.
Waiver forms must be used in the exact format provided. They cannot be reduced to fine print or reworded. Anyone who refuses to sign a waiver prior to an activity that requires a waiver may not participate in the activity. Participants may not alter or delete any language in the waiver. Minors cannot sign waivers. A parent or legal guardian must sign the waiver of any participant under the age of 18.
At this time, only English versions of the liability waiver are available. Waivers should not be translated into other languages without permission from UCI Risk Services. Risk Services may be able to provide translation services. Please note, to write an official waiver form and have it accurately translated takes additional time. Please plan ahead.
For programs with participants that do not have electronic devices, a paper waiver can be requested from UCI Risk Services.
An SCES event client should complete the Event Liability Waiver Information Form (in-person daytime event, in-person overnight event, or virtual event) and submit for review at least 21 days prior to needing the waiver to distribute.
If you are not working with SCES, contact UCI Risk Services directly to inquire about waiver/notice of consent form needs. See UCI Risk Services for contact information.