Event Sponsors

All events sponsored by off-campus groups must provide a certificate of insurance for commercial/general and commercial automobile. The insurance may be furnished from the off-campus client’s chosen insurance provider or they may contact CampusConnexions for pricing.

Events sponsored by UC departments are covered for their sponsorship of the event by the University’s insurance program. Some aspects of these events may require additional insurance (such as insurance for temporary vendors, exhibitors or event service providers).

The University of California created an insurance program to cover Registered Campus Organizations (RCOs) for most on-campus events. Most events covered by the policy are paid for by the University. However, RCOs are responsible for making sure their event is covered by registering their event through CampusConnexions.

Co-sponsored programs may have additional insurance requirements.

Events With Minors

Most programs (in-person and virtual) with minors in attendance will also be required to provide sexual molestation and abuse insurance.

Third-Party Entities

All vendors approved to sell on campus, event service providers, exhibitors, performers, and groups or persons conducting tasks at the event not affiliated with the University, regardless of the event sponsor, are required to provide insurance (even if the services are provided to Client free of cost). Examples include but are not limited to florists, DJs, photographers, videographers, equipment rentals, balloon vendors, transportation companies, supervision of minors, etc. Exhibitors bringing more than just informational flyers and materials are required to provide insurance in accordance with campus vendor policies. Please note that additional types (e.g., professional liability insurance) and higher amounts of insurance coverage (e.g., $2 million per occurrence, $3 million aggregate for the minimum commercial liability policy coverage for a commercial film shoot) may be required for higher risk activities. This insurance should be obtained by the event client(s) and provided to SCES at least fifteen (15) days prior to the event start date.

Minimum UC Insurance Coverage Requirements

The University requires a minimum of $1,000,000.00 per occurrence and $2,000,000.00 aggregate for commercial general liability and property damage covering activities for general use of University properties. The University shall be furnished with a Certificate of Insurance naming The Regents of the University of California as 1) an additional insured and 2) a certificate holder. Additional insurance coverage or documentation may be required by the University based on the scope of the sponsor vendor’s activities. See UCOP Insurance Information and UCOP Minimum Insurance Requirements for additional details. The insurance must be valid for the duration of the client’s and their service providers’ load-in, event date(s), and load-out.