Zoom Event Inquiry & Planner Meeting Request for Registered Campus Organizations | Student Center

Thank you for your interest in using Student Center & Event Services (SCES) to host your upcoming Zoom Webinar.

This form will gather the information necessary for SCES to assist your Registered Campus Organization (RCO) with this online event. If resources are available, a planning meeting will be scheduled for you. The planner will walk you through the online event planning process and provide you with key information.

This form may only be completed by an Authorized Signer for an RCO who has completed SCES COOL. If your organization is not registered, please register with The Office of Campus Organizations. Remember that signers must have completed all required steps of the registration process. If you are not a fully authorized signer for the RCO, then we will not be able to process your request.

NOTE: Event lead times will vary based on the size and scope of an event.

Contact Information

What is the name of your Registered Campus Organization? *

Please provide the exact name registered with Campus Organizations/Student Life & Leadership.

Authorized Signer's Name *

First

Last

UCI Student ID Number *

Address *

Address Line 1

City

State

Zip Code

Email *

Phone *

Co-Sponsor Names

Co-sponsorship is defined as events that meet one or more of the following criteria:

More than one organization is involved in the planning process–which includes verbal and written instructions–and modifications to existing event contracts and/or
Funding for the event comes from organizations or individuals other than the primary sponsor and/or
Publicity of the event indicates sponsorship involvement including more than the primary sponsor or multiple sponsors.

Are there any organizations involved in planning, marketing, and/or paying for the event? *

No
Yes

Please enter co-sponsor names

Basic Webinar Information

Webinar Name *

Preferred Event Dates (MM/DD/YYYY) *

Alternate Event Dates (MM/DD/YYYY)

Event Start Time *

Event Duration *

Number of Expected Attendees *

Additional Event Information

Is your event open to the public? *

Yes
No

Do you plan to show a film or any copyrighted material during the webinar? *

No
Yes

Indicate what material you plan to share

Do you have any other requests or components to this event that have not already been covered with the previous questions? If so, please specify.

Please indicate at least three dates and times over the next two weeks when you would be available for a one-hour planning appointment to discuss the proposed event in greater detail. *

Note: Availability must be for times during normal business hours Monday - Friday from 8 a.m. - 5 p.m. PST.

I confirm that all information provided herein is accurate and that my organization and I will conduct the event in accordance with University policies and procedures. *

The information I have provided is accurate and I agree to comply with all applicable University policies.

View the University policies and procedures.

By checking this box, I certify that we are not using the space for prohibited political purposes under I.R.C. Section 501(c)(3), i.e., participating or intervening in (including publishing or distributing statements) any political campaign on behalf or in opposition to any candidate for public office, or advocating for or against measures that have qualified for the ballot. I understand that if it is discovered at any time that the sponsoring organization is participating in prohibited activities as described above, we will be responsible for paying the established external rate (Fee Schedule 3) for the space and may be subject to discipline under Academic Integrity & Student Conduct. *

I certify that we are not using the space for prohibited political purposes under I.R.C. Section 501(c)(3)