Guidelines and Procedures for Non-Compliance with Student Center Event Rules (Including Levels of Non-Compliance and Resulting Outcomes)

Important Information
Guidelines and Procedures for Non-Compliance with Student Center Event Rules (Including Levels of Non-Compliance and Resulting Outcomes)

Purpose

Student Center & Event Services office (SCES) books events in the Student Center, classrooms, lecture halls, and several outdoor locations for student organizations, departments, and off-campus entities. Clients sponsoring events in locations managed by SCES must comply with SCES rules. SCES rules include:

  1. SCES contract terms and conditions,
  2. University policies, and
  3. applicable laws.

Any infractions will be handled as set forth in this page.

Non-Compliance

When a client violates an SCES rule, a written notice of non-compliance will be given on site (if applicable) to individuals or organization members present, and a copy of the non-compliance notice will be sent to the authorized signer(s) and organization lead(s) if they are not on site. The notice will include a clear statement of the infraction and the rule at issue. In addition, Level II and Level III infractions involving a registered student organization will be reported to the Student Life & Leadership office and/or the Office of Academic Integrity & Student Conduct. UCIPD will be contacted whenever the law may have been violated.

NOTE: The infraction examples that follow apply to event activities in venue space managed by SCES. These infractions may not apply to free speech activities outlined in UCI Policy 900-01. Please note that time, place, and manner regulations apply to free speech activities.

Levels of Non-Compliance and Corresponding Outcomes:

Examples of Level I Infractions:

Level I Possible Outcomes of Infraction

  1. First-time Level I non-compliance: warning will be given and the organization or individual will receive a directive to stop the non-compliant act. Continued non-compliance after warning results in an official notice. A “warning” may come in a variety of forms, including but not limited to as verbal, via email correspondence with SCES staff, and as part of the event contract.
  2. Two official notices in one quarter: change of the organization’s status from “Good Standing” to “Warning.” Any organization with a “Warning” status that receives an additional Level I violation or higher will be considered to be “Not in Good Standing,” and may lose booking privileges for the remainder of the existing quarter.
  3. A Level I infraction may be reported to Student Life & Leadership and/or the Office of Academic Integrity & Student Conduct for review and/or action.
  4. An organization “Not in Good Standing” that loses booking privileges with SCES may submit an appeal to the Student Center Board of Advisors. The form and instructions on how to appeal a decision regarding loss of booking privileges with SCES can be found below. If the infraction is sent to the Office of Academic Integrity & Student Conduct, then the Student Conduct Appeal Process would be applicable as well.

Examples of Level II Infractions:

Level II Possible Outcomes of Infraction

  1. First-time Level II non-compliance: warning will be given and the organization or individual will receive a directive to stop non-compliant act. A “warning” may come in a variety of forms, including but not limited to as verbal, via email correspondence with SCES staff, and as part of the event contract. Any continued non-compliance after the verbal warning: the organization’s reservation status will be changed to “Not in Good Standing” and may result in loss of booking privileges for the remainder of the quarter and the next two consecutive quarters.
  2. A Level II infraction may be reported to Student Life & Leadership and/or the Office of Academic Integrity & Student Conduct for review and/or action.
  3. An organization “Not in Good Standing” that loses booking privileges with SCES may submit an appeal to the Student Center Board of Advisors. The form and instructions on how to appeal a decision regarding loss of booking privileges with SCES can be found below. If the infraction is sent to the Office of Academic Integrity & Student Conduct, then the Student Conduct Appeal Process would be applicable as well.

Examples of Level III Infractions:

Level III Possible Outcomes of Infraction

  1. First-time Level III violations result in immediate loss of booking privileges for the remainder of the current quarter and the following three quarters.
  2. When a Level III infraction is documented by SCES, the organization or individual(s) will be reported to Student Life & Leadership and/or the Office of Academic Integrity & Student Conduct, and/or UCIPD for review and/or action.
  3. Depending on the infraction, the unit of review could be the Student Center Board and/or the Office of Academic Integrity & Student Conduct. The organization or individual(s) may not be able to make reservations pending review by the Office of Academic Integrity & Student Conduct and the Student Center Board. UCIPD investigations will be handled separately per their established process.
  4. An organization “Not in Good Standing” that loses booking privileges with SCES may submit an appeal to the Student Center Board of Advisors. The form and instructions on how to appeal a decision regarding loss of booking privileges with SCES can be found below. If the infraction is sent to the Office of Academic Integrity & Student Conduct, then the Student Conduct Appeal Process would be applicable as well.

Appeal Process and Timelines for Submitting:

An individual or organization who receives a notice of infraction may appeal in writing to the Student Center Board within five calendar days of receiving the notice. The appeal will be reviewed by the Student Center Board of Advisors. The board shall inform the applicant of the decision in writing within 15 calendar days of receipt of the written appeal.

Appeal Request

If the infraction is also reported to the Office of Academic Integrity & Student Conduct, then the Student Center Board of Advisors will delay responding to an applicant’s appeal pending completion of the investigation by the Office of Academic Integrity & Student Conduct.

During the appeal process to the Student Center Board of Advisors, the organization or individual(s) will temporarily lose their ability to book and or hold events in venues managed by SCES.