Registered Campus Organizations – Spring Quarter Event Request Information

Posted on March 31, 2017

Registered Campus Organizations – Spring Quarter Event Request Information

Student Center Conference Center

Online vEMS Requests:

  • Student signers with a vEMS account may submit an online request to use space for their organization’s weekly meetings for Spring quarter 2017.

In-Person Appointment Requests:

  • Student signers can make reservations with an appointment. Appointments can be made now by calling 949.824.5252, Monday – Thursday, between 8:00 a.m. – 5:00 p.m. (excluding University holidays).

Final room assignments will be based on expected attendance, preferred setup and availability. Please be as accurate as possible so we may satisfy the maximum number of requests. You may not change the room setups. If your organization rearranges any furniture in a scheduled room, you may incur a labor charge. If you require equipment (computer projector, screen, etc.) in your meeting room, the associated charges will be added to your reservation.

Please note that non-standard setup types will require a labor fee. All equipment requested will also include a rental fee.

Submit requests through the online booking system for meetings in the Student Center conference rooms.

vEMS (Virtual Event Management System)

If you do not have a vEMS account, you may create one by completing and submitting an Account Request Form.

Classrooms & Lecture Halls

Early each quarter, classrooms and lecture halls become available for events occurring after 5:00 p.m. Later in the quarter, most classrooms and lecture halls become available for events occurring before and after 5:00 p.m. See important dates below. Availability varies by quarter.

Classrooms and lecture halls are available on weekends for academic year 2016 – 2017 (except on weekends during finals week). For weekend events, Facilities Management fees will apply.

In-Person Requests:

  • Beginning Monday, 4/10/2017, authorized signers can make reservations with an appointment. Appointments can be made starting now by calling 949.824.5252, Monday – Thursday, between 8:00 a.m. – 5:00 p.m. (excluding University holidays).

Ring Mall Information Tabling or Sale

Ring Mall is one of the defining features of the Irvine campus, connecting many of the primary buildings around Aldrich Park. Use of Ring Mall for any kind of event (e.g. information tables, advertisement tables, food sales, etc.) should be appropriately planned and confirmed in advance through Student Center & Event Services.

In-Person Requests:

  • Authorized signers can make reservations with an appointment. Appointments can be made starting now by calling 949.824.5252, Monday – Thursday, between 8:00 a.m. – 5:00 p.m. (excluding University holidays).