Registered Campus Organizations – Spring Quarter Event Request Information

Posted on February 26, 2018

Registered Campus Organizations – Spring Quarter Event Request Information

Student Center Conference Center

In-Person Appointment Requests:

  • Student signers can make reservations with an appointment. Appointments can be made now by calling 949.824.5252, Monday – Thursday, between 8:00 a.m. – 5:00 p.m. (excluding University holidays).

Final room assignments will be based on expected attendance, preferred setup and availability. Please be as accurate as possible so we may satisfy the maximum number of requests. You may not change the room setups. If your organization rearranges any furniture in a scheduled room, you may incur a labor charge. If you require equipment (computer projector, screen, etc.) in your meeting room, the associated charges will be added to your reservation.

Please note that non-standard setup types will require a labor fee. All equipment requested will also include a rental fee.

Classrooms & Lecture Halls

Early each quarter, classrooms and lecture halls become available for events occurring after 5:00 p.m. Later in the quarter, most classrooms and lecture halls become available for events occurring before and after 5:00 p.m. See important dates below. Availability varies by quarter.

Classrooms and lecture halls are available on weekends for academic year 2017 – 2018 (except on weekends during finals week). For weekend events, Facilities Management fees will apply.

Online Request Form

Authorized signers may submit an online request to use a classroom or lecture hall space after 5:00 p.m. on weekdays for one weekly routine meeting series for spring quarter 2018.

Classroom/Lecture Hall Request Form

The online request form will only be open until Week 1, Thursday, 4/5/2018, 11:59 p.m.

  • During the online request period, only one request for one space once a week, will be accepted per organization. This gives all organizations an opportunity to request for at least one space for their weekly meetings. To request for additional space, authorized signers can make additional reservations with an appointment starting Week 2, Monday, 4/9/2018.

In-Person Appointment Requests

Beginning Monday, 4/9/2018, authorized signers can make reservations with an appointment. Call now to make an appointment for 4/9/2018 or later by calling 949.824.5252, Monday – Thursday, between 8:00 a.m. – 5:00 p.m. (excluding University holidays).

Ring Mall Information Tabling or Sale

Ring Mall is one of the defining features of the Irvine campus, connecting many of the primary buildings around Aldrich Park. Use of Ring Mall for any kind of event (e.g. information tables, advertisement tables, food sales, etc.) should be appropriately planned and confirmed in advance through Student Center & Event Services.

In-Person Requests:

  • Authorized signers can make reservations with an appointment. Appointments can be made starting now by calling 949.824.5252, Monday – Thursday, between 8:00 a.m. – 5:00 p.m. (excluding University holidays).