Summer Conferences

Student Center & Event Services is UC Irvine's coordinating point for summer conference programs and will assist you with all the necessary arrangements for your conference.

 

Meeting

Residence Hall Space
Our residential housing facilities have limited meeting space available for group gatherings, formal meetings and recreational activities. Please inquire with your Conference and Event Specialist regarding residential meeting space options and availability.

Campus Space 
Whether you are planning an academic lecture, a break-out session, or your company’s annual meeting, the UC Irvine campus has several indoor and outdoor meeting space options. Our meeting and conference facilities include more than 100 general assignment classrooms and lecture halls, an 11,156 square foot ballroom, and our 425-seat Crystal Cove Auditorium. We also have a wide range of other venues available for your group's use that can be outfitted with audio/visual equipment according to your needs. Browse through our bookable locations for more details.

Off-Campus Space
Orange County offers beautiful beaches and breathtaking views of the California coastline. From fieldtrips to the beach to rigorous teambuilding activities, your events can be held at a wide variety of locations in the vicinity of the Irvine campus.

 

Eating

Dining Commons
Our dining commons are located in or near our residence halls and offer an impressive variety of nutritious cuisines for many dietary needs and preferences. The Hospitality & Dining Services website gives an overview of Mesa and Pippin Dining Commons and their menu items.

Special Events Catering
Catering services are provided by UC Irvine’s Hospitality & Dining Services. Your Conference & Event Specialist will work with you and a member of the Hospitality & Dining Services team to create a menu that is right for your event. From refreshment breaks and barbecues to Hawaiian luaus and sumptuous banquet buffets, we prepare customized menus especially for your event and budget.

 

Sleeping

Residence Halls
Residence hall accommodations are available from late June through late August. UC Irvine’s summer conference program can accommodate groups of up to 1,000, depending on availability. On-campus residence hall facilities provide clean and comfortable accommodations in both single and double occupancy rooms with traditional-style hall bathrooms. A weekly linen exchange service is included in room and board rates. For more information about each hall, click on the links below.

Arroyo Vista
Mesa Court
Middle Earth 

Your comfort and safety are our top priorities. Here are just a few of the ways our residence hall staff work to serve you:

• Service Desk: Conveniently located within each residential complex, our service desks are staffed by UC Irvine students who can assist you with all your onsite needs including check-in and checkout services, lost key and meal card replacement, Internet cable rentals, and how to navigate the campus.   

• Safety & Security: Entry to residence halls is controlled by restricted access keys or key cards. In addition, Conference Assistants (CAs) live onsite and provide lock-up and lock out services to all conferences. All hall exterior doors are locked 24 hours. CAs check the doors in each hall nightly.   

• Internet Access: Residential housing accommodations in Mesa Court, Middle Earth, and Arroyo Vista are hard wired for Internet access through the campus network. To obtain Internet access for your group, please speak with a Conference and Event Specialist in advance. A limited number of connection cables are available for rent from Service Desks.

Hotel UCI
Hotel UCI is the perfect summer location for visiting professors, graduate researchers, or short/long-term programs. Hotel UCI offers private occupancy in two-bedroom, one bathroom, furnished apartments. For more information, click here.

 

Planning

Event Planning Services
Student Center & Event Services at UC Irvine coordinates a wide variety of services to meet each client’s specific needs. Whether you are planning a small group retreat or an international academic or professional conference, our team has the experience and expertise to make your event a success.

Timeline
Is this your first time planning an event at a public university? If so, the Summer Conference Timeline gives an overview of our approach to conference planning and management.

The Booking Process
We want to make the booking process as simple and efficient for you as possible. Below are some simple steps to ensuring you have a successful summer conference.

Steps to Success:

• Submit a Summer Conference Inquiry Form. Forms may be emailed to reserver@uci.edu, faxed to 949.824.3055, or mailed to the Student Center & Event Services office at A311 Student Center, Irvine, CA 92697-2050.
• Obtain a cost estimate for your program.
• Take a site tour.
• Sign a Summer Conference Agreement. Please note that accommodations are not guaranteed until an agreement has been signed by the client and by Student Center & Event Services.
• Attend planning meetings with your Conference & Event Specialist to refine program details and costs.
• With the assistance of UC Irvine staff, conduct your conference.
• Handle any remaining balances that are billed to you. See our payment and billing information for details. 

Conference Attendee Guide
Written specifically for conference attendees, this guide provides an overview of campus facilities, safety information and emergency details.

 

Attractions

Whether it is shopping at South Coast Plaza, surfing at the beach, or going to Disneyland, Orange County offers something for everyone. Your biggest challenge will be deciding what to do.

On-Campus
There are a wide variety of places to go and things to do at UC Irvine. Some examples are listed below. Please inquire with your Conference & Event Specialist about summer conference rates for UCI facilities and events.

Ideas for Spending a Day On Campus:

• Aldrich Park
• Anteater Recreation Center
• Art Gallery
• Arts Plaza
• Beall Center for Art & Technology
• Bookstore
• Libraries
• Zot Zone Games Room

Plan ahead - reservations and tickets may be required:

• Anteater Athletics
• UCI Arts: Dance, Drama, Music
• Bren Events Center
• Irvine Barclay Theatre

Nature
Orange County has 42 miles of beautiful coastline, three harbors and 25 urban and wilderness parks – including 230 miles of riding and hiking trails. The beaches and harbors host world-class yachts, dinner cruises, electric boats and Olympic-caliber kayakers and rowers. The parks include various amenities like tennis, volleyball and basketball courts.  For more information, click here. 

Historical Sites
Discover the rich heritage of Orange County by visiting historical sites that have attracted pioneers of art, agriculture, aviation and other remarkable achievements throughout the years.  For information about specific historical sites, please click here.

Shopping
If you enjoy shopping, than Orange County is a dream come true. The biggest names, the hottest fashions, and some of the most unique shops, boutiques and stores in the world can all be found in Orange County.  For a list of shopping centers by city, click here.

Arts & Entertainment
From the Orange County Performing Arts Center to the International Surfing Museum, there is something for everyone to do in Orange County. Click here to learn about some of the wide variety of arts and entertainment activities available to Orange County visitors.

 

Rates 

Room & Board
These per-person/day rates include one night lodging, three all-you-can-eat meals (in residential dining) and linen service. Discounted rates are available for UC departments and campus organizations.

                                     Double Occupancy         Single Occupancy

2012                             $71.00                              $86.00

2013                             $74.50                              $89.50

2014                             $78.25                              $93.25

Board Only
These per-person rates include three all-you-can-eat meals per day in residential dining. This package is often used for commuters.                   

2012                             $36.25

2013                             $37.75

2014                             $39.75

Room Only
These per-person rates (available for conferences held in Arroyo Vista Housing or for conference staff) include one night lodging and linen service. Discounted rates are available for UC departments and campus organizations.

                                     Double Occupancy         Single Occupancy

2012                             $41.00                              $55.75

2013                             $44.00                              $59.00

2014                             $45.75                              $60.75

Facility, Media, and other Rental Fees
In final bills, charges for various campus or private vendor services and facilities are passed on to groups with no additional markup or overhead. 

Get a Quote
Interested in learning more? Submit a Summer Conference Inquiry Form to check availability and receive a rate quote.

 

FAQs

Please click here for a list of frequently asked questions and answers.

 

Customer Feedback

Check out what our summer conference clients had to say about our services!

• View a summary of the 2011 Summer Conference Customer Survey.
• View a summary of the 2010 Summer Conference Customer Survey. For more detailed survey results, click here.

 

Questions

We are here for you! For more information about UC Irvine’s Summer Conference program, please call a Conference and Event Specialist at 949.824.5252 or email reserver@uci.edu.